Anatomy of a Citation

Two parts:

  • in-text citation
    • in the body
  • reference list entry
    • at the end

The in-text citation refers the reader to the reference list for complete citation information.

Screen shot of a passage from an article

In-text Citation - Parenthetical

With the basic information, the reader can find the full citation at the end of the paper:

  • Author name(s)
  • Publication Date
  • Page numbers
  • APA: (Nel, 2005, p. 805)
  • MLA: (Nel, 805)
  • CMS: (Nel 2005, 805)
  • CSE: (Nel 2005)

In-text Citation - Footnote

  • Instead of a parenthetical in-text citation, some styles allow or require the use of footnotes or endnotes. (Chicago & CSE have this option)
  • A numbered footnote/endnote is included in the text, which corresponds to the note which includes the full citation.
Screen shot of an article with footnotes

Reference List Entry

AKA: Works Cited, Bibliography, Literature Cited, Cited References, etc.

Full citation- With the following information, the reader should be able to find the article on her own.

  • author name
  • publication date
  • article title
  • journal title
  • volume & issue
  • page number
  • DOI or URL (e-articles)
  • Nel, A.
  • May 6, 2005
  • Air pollution-related illness: Effects of particles
  • Science
  • 308(5723)
  • 804-806
  • http://www.jstor.org/stable/3841924

Reference List Entry Examples

  • APA: Nel, A. (2005). Air pollution-related illness: Effects of particles. Science, 308, 804-806.
  • MLA: Nel, AndrĂ©. "Air Pollution-Related Illness: Effects of Particles." Science, 308.5723 (2005): 804-806.
  • CMS: Nel, AndrĂ©. 2005. "Air Pollution-Related Illness: Effects of Particles." Science. 308, no. 5723: 804-806.
  • CSE: Nel A. 2005 May 6. Air pollution-related illness: Effects of particles. Science (308): 804-06.

DOI & URL

DOI - Digital Object Identifier

unique alphanumeric code used to identify and locate an electronic article:

10.1126/science.1108752
http://doi.org/10.1126/science.1108752

URL - Uniform Resource Locator

address for a site or page on the worldwide web:

http://www.jstor.org/stable/3841924

Electronic Articles

DOI is always preferred over URL

Only use stable/permanent URLs

Each style has its own rules about when to include or not include a DOI or URL:

  • MLA - No DOI/URL necessary
    • include name of database & date retrieved
  • APA - Include DOI/URL if different from print version
    • do not include name of database or date retrieved
  • Chicago - Always include DOI/URL
    • incl db name if no stable URL, incl date retrieved
  • CSE - Always include DOI/URL
    • include name of database & date retrieved

How often should you cite?

  • APA: every time you use an idea from another source
  • MLA: not necessarily every sentence
    • Be clear - use a citation if necessary
      • use page #s for multiple references in one citation: (Miller 25, 113) at the end of a paragraph
      • OR mention author's name once, but incl. page # in parentheses after every reference
  • CMS: not necessarily every sentence
    • place citation at end of paragraph
    • page # at end of each sentence
  • CSE: use one citation, be creative with wording

Long Quotations

  • For longer quotations, place the quotation in a block, indented 1/2" (APA, CMS & CSE) or 1" (MLA).
  • Other formatting such as line spacing and use of quotation marks varies across styles.

Reference List

  • New page (insert page break)
  • Title:
    • APA: References
    • MLA: Works Cited
    • CMS: Bibliography (& others)
    • CSE: References/Cited References/Literature Cited
  • Hanging indent - 1/2"
  • Order:
    • Prenthetical: Alphabetized - main author last name
    • Footnotes: Order of appearance

References - example

Screen shot of hanging indent Screen shot of hanging indent

Google Docs - Hanging Indent

Animated GIF of creating hanging indents with Google Docs

MS Word - Hanging Indent

Animated GIF of creating hanging indents with MS Word

Resources

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